When Jen first started with the organization, she said they were like a “typical nonprofit.” In her words, that means low-tech and reliant on paper and analog processes. In her own words (Jen didn’t sugarcoat it), “everyone hated it.”
They started their digital transformation and moved all of their systems over to online and mobile platforms. Pegasus initially used another bill pay platform to handle check and ACH payments, but found it was too expensive.
Corpay One doesn’t charge monthly fees or user fees. Plus, our check and ACH payments are free when funded from a bank account.
For their team, the real benefit of using Corpay One comes from modernizing day-to-day processes like paying bills and getting approvals, while ensuring their accounting data in QuickBooks is rock solid.
“Our auditors are going to love it. They’re going to be super excited to do the audit this year,” Jen said.
For nonprofits, transparent accounting and expense tracking is essential. That’s another reason Pegasus sought a solution like Corpay One.
Before Pegasus started using Corpay One, they were cutting checks - paper checks. From there, they started moving all of their payments over to credit card and paying bills by ACH in Corpay One. Now, Jen estimates they only need to send a few checks a month.
That’s one of the benefits of using Corpay One! You can automatically issue checks to vendors who request them, without having to physically write and mail a check from your company checkbook.
On top of manually making payments, the accounting assistant on the Pegasus team used to manually enter all of their expenses into QuickBooks. From there, bills and receipts were printed off and handed over to their Director to approve the expenses.
That process Jen outlined above? At Corpay One, our customers often have similar expense approval stories to tell. Their processes are slow and cumbersome, but they don’t know how to fix it - that’s where we come in!
With Corpay One, approvals are automatic and printer-free! Now, Pegasus runs their expense approval process through Corpay One’s Workflows feature, meaning the Director gets a notification to approve expenses in her email or can approve them from her mobile app on-the-go!
Pegasus even builds additional logic into their approval process using Workflows. They require expenses over $2,000 to get an additional approval. We automate this process for them - sending the approval notification to the second approver, so the bill can be paid efficiently and on time.
Corpay One is a leading bill pay solution for small businesses. Picture banking - only better, with one platform to manage your business bills and a smart credit card (the Corpay Mastercard®!) to pay them. You can build custom bookkeeping and approval workflows that work for your team, while streamlining payments to your vendors, extending your cash flow and building your business credit. This is one effortless platform, designed to save you time, money and help you focus on what counts. Get the smarter way to pay today - for free!