QuickBooks Desktop

Integrate QuickBooks Desktop with Corpay One

About QuickBooks Desktop

QuickBooks Desktop is a leading accounting software system developed by Intuit. QuickBooks Desktop is a one-time purchase accounting software to be installed on your office desktop computer. QuickBooks provides their customers with software to run their small business accounting.

About the Integration

Note: This integration is currently in Beta. We're working with our customers to test and optimize this integration for a true better bill pay experience.

Corpay One works on top of QuickBooks Desktop, powering it up with real-time, two-way sync to record every payment and simplify your bill pay.

Corpay One will with work with the following versions of QuickBooks Desktop: QuickBooks Pro, QuickBooks Premier, QuickBooks Enterprise (2021). Please note, we're unable to support versions of QuickBooks Desktop prior to the 2021 versions.

Advantages of integrating Corpay One with QuickBooks Desktop

Scan, pay and sync payments and payment data directly to QuickBooks Desktop (in Beta). Automate your workflow with one seamless integration.

Two-way sync

Sync key data from QuickBooks Desktop, like expense accounts and classes, to Corpay One to help you code expenses. Then, sync data like invoices, invoice payments, and more back to QuickBooks Desktop to help you organize your accounting data.

Simpler bookkeeping

The more you use Corpay One, the smarter it gets. Corpay One will recognize documents from the same vendors and code those expenses for you - syncing that data to QuickBooks Desktop.

Automate your workflow

Corpay One helps you take the manual work out of accounts payable. Scan, pay and sync invoices with automation.

Key tools for QuickBooks Desktop

Automation-powered accounting, backed by our global payments infrastructure, will drive value for your team and for your clients.


Corpay One scans, and syncs your bills - sending it to QuickBooks Desktop, as well as pulling bill payments into your accounting system so your system is up-to-date.

Custom Lists

Corpay One enables you to create custom lists, either pulling directly from your QuickBooks Desktop system, from your Tracking Categories or building from scratch in Corpay One.

Approval rules

With Workflows, you can easily build approval rules to help ensure the right people on your team can approve expenses.

Fraud detection

With Corpay One, we can flag duplicate bills. Corpay One comes with a built-in audit trail for every document and vendor, along with customizable permissions for your team members.


Leverage Workflows to help you automate processes like: putting bills on autopay, coding expenses by keyword and more.

Vendor Management

Manage vendors with ease, configuring how you pay and keeping an eye on payment-related reporting by vendor.

Original Coffee has reduced manual finance team hours by 60% - even as they grew by 4x.

“The seamless data management that Corpay One has provided us is crucial to our business. In addition to being a time and money saver, it’s also enabling us to scale our business while maintaining a higher level of control and accuracy.” 
Read their story
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Martin H.
Chief Finance Officer, Original Coffee
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Modern teams run on Corpay One.

Get started for free today. Transaction fees apply for invoices paid through Corpay One.